LaGuardia Community College
Administrative Executive Associate
Supports a Campus or University Executive in a variety of activities and initiatives as a key team member.
Higher Education Associate
Reporting to the Provost and Senior Vice President of Academic Affairs, the Administrative Executive Associate's primary functions will be in the areas of Academic support programs, transfer coordination, and support for the Office of the Provost's initiatives, as well as carrying out the following responsibilities,in addition to the below CUNY Title Overview:Manage the college's First Year Institute, aka the University Summer Immersion Program (USIP); Work with directors of the tutoring centers/activities to foster collaboration on training and recruitment, in addition to developing and implementing protocols for ongoing assessment and program improvement; Manage the College's extensive peer tutoring ("supplemental instruction") program; Work with the appropriate academic departments and with the Registrar's Office to schedule USIP sections, as well as conduct ongoing assessment of the program; Advise and register of students who are referred by the Testing Office as candidates for the USIP immersion sections;Collaborate with the Director of Transfer Services, housed in Student Affairs, to ensure close collaboration and coordination among the Director, the Office of the Provost, and faculty - all of which play a role in facilitating transfer;Manage the development and maintenance of articulation agreements, data collection and analysis, and development of transfer advising supports. Manage projects for the Academic Division as assigned by the Provost, and represent the Office of Academic Affairs on relevant committees/activities.LaGuardia Community College located in Long Island City, Queens, was founded in 1971 as a bold experiment in opening the doors of higher education to all, and we proudly carry forward that legacy today. LaGuardia educates students through over 50 degree, certificate and continuing education programs, providing an inspiring place for students to achieve their dreams. Upon graduation, LaGuardia students' lives are transformed as family income increases by 17%, and students transfer to four-year colleges at three times the national average. Part of the City University of New York (CUNY), LaGuardia is a nationally recognized leader among community colleges for boundary-breaking success educating underserved students. At LaGuardia, we imagine new ideas, create new curricula and pioneer programs to make our community and our country stronger. Visit www.laguardia.edu to learn more.
Bachelor's Degree and six years' relevant experience required. Excellent skills in Microsoft Suite - including Word, Powerpoint and Excel. Excellent interpersonal and communication skills required.
A Master's Degree in a related field is Preferred.
Applications should be submitted on-line as follows:
Please attach a cover letter, resume and the contact information for three professional references as one document in rtf, doc or pdf format.
CUNY Job Posting: Managerial/Professional
We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.
Salary commensurate with education and experience.
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification.Employeesare also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
Administrative Specialist - Academic Affairs
Provides administrative and program support to an administrative or academic department.
Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
Works with appropriate offices related to personnel recruitment, expediting search activities
Research coordinates and organizes materials for key events such as promotion and tenure reviews.
Supervises and trains support staff and student workers.
Manages budget and coordinates purchasing, accounting, and payroll.
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
Performs related duties as assigned.
Higher Education Assistant
Reporting to the Provost/Senior Vice President for Academic Affairs, the Administrative Specialist has primary responsibility for assisting the Provost and the following duties:
Day-to-day administration of the Provost's office
Prepare and distribute important reports
Monitor office budget and coordinate administrative staff assignments
Maintain the Provost's calendar and files
Attend regular senior staff meetings, take and coordinate appropriate minutes, as well as organize back-up materials for meetings and assist with preparation of presentations as needed.
Create and maintain various data sets related to Academic Affairs personnel.
Assist with the development of standard communications (reports, analyses, presentations, briefing materials, and responses).
Administer the collection, retention, and dissemination of information and documents.
Serve as liaison between Academic departments.
LaGuardia Community College located in Long Island City, Queens, was founded in 1971 as a bold experiment in opening the doors of higher education to all, and we proudly carry forward that legacy today. LaGuardia educates students through over 50 degree, certificate and continuing education programs, providing an inspiring place for students to achieve their dreams. Upon graduation, LaGuardia students' lives are transformed as family income increases by 17%, and students transfer to four-year colleges at three times the national average. Part of the City University of New York (CUNY), LaGuardia is a nationally recognized leader among community colleges for boundary-breaking success educating underserved students. At LaGuardia, we imagine new ideas, create new curricula and pioneer programs to make our community and our country stronger. Visit www.laguardia.edu to learn more.
Bachelor's Degree and four years' relevant experience required.
Salary range - $42,873 - $81,645.
Finance Specialist - Business Office
Coordinates financial matters for a program or department under management direction.
Maintains financial accounts for income and spending; administers the allocation of funds
Analyzes spending, income trends and usage to recommend improvements
Manages the collection of revenue and accounts receivable
Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections
Monitors the financial condition of operating centers to ensure efficient use of resources
Performs ad hoc reporting and analysis as necessary
May supervise subordinate staff
Reporting to the Finance Controller, the Finance Specialist will:
Analyze and interpret financial information and identify issues that need resolving. Review business processes and implement changes in processes as directed.
Assist Controller with midyear, and year end financial activities in non-tax levy entities for upload of financial information to CUNYFirst. Liaise with the University Controller's Office to ensure uploads are submitted timely and accurately.
Ensure that proper documentation, procedures and policies are maintained for data integrity.
Review and participate in updates of departmental procedures and policies annually.
Prepare monthly financial statements, administrative, departmental and operational reports.
Perform year end, quarterly, monthly and ad-hoc analyses.
Respond to requests and working with internal (CUNY/NYC) and external auditors
Reconcile and develop interface procedures to synchronize deposits in the Bursar's Office with the Financial Edge software in the Accounting Office.
Bachelor's Degree and four years' related experience required.
Preferred Qualifications Bachelor's Degree in related field Strong utilization of Excel computer skills.
Salary Range: $42,873 - $81,645
Enrollment Specialist - Continuing Education
Administers enrollment processes and related functions.
Collaborates with management team in the development of admission and enrollment goals, strategies, and initiatives; participates in planning enrollment events.
Analyzes and interprets quantitative and qualitative student enrollment data to prepare reports for management.
Recommends and implements improvements to existing technical systems and office operations.
Serves as resource reference to interpret and comply with University and College enrollment policies.
Prepares and reviews student communication materials.
May coordinate aspects of student entry from point of allocation to include orientation, advisement, and collection of admitted student documents.
May supervise office operations and/or department budget
Reporting to the Assistant Director of ACE Enrollment Management Services, the Enrollment Specialist will perform a variety of duties primarily pertaining to the advisement and registration of noncredit students, and the maintenance of all student records and files. The successful candidate will also provide exceptional and professional customer service to prospective and current students, alumni, faculty, staff, administrators, community representatives, companies and other organizations seeking information about the College and Adult & Continuing Education (ACE) Division.
Responsible for knowledge of enrollment policies, business processes, course requirements, and ACE program & departments in order to effectively advise prospective and returning customers of appropriate academic and career development options; Accepts enrollments, which includes entering accurate demographic information, enrolling the appropriate course for non-credit job training and continuing education courses either in person, by fax, email or telephone; Use best judgment to troubleshoot and problem-solve student related issues by working professionally and appropriately with others; follows appropriate chain of command to resolve issues. Maintains open communications with supervisor by providing status reports on projects; Responsible for continuous support and maintenance of ACE program data and outcomes, and college noncredit students' records; ensures that information is entered into student information system in a timely and accurate manner and that data protocols are observed. Monitor and distribute Course Catalog to campus and off-campus locations; also assists in the distribution of Catalog and other promotional materials at student recruitment events. Communicate with students via telephone, email and in person to help them make informed decisions by providing ethical, timely, accurate and comprehensive enrollment options and program information. Maintain student files and student contact as needed and monitor student attendance. Coordinate with other divisions of the College, community and government agencies, third party payers and others to provide needed services for students Collect and maintain data for state and federal reporting requirements for assigned grants using Student Information systems; ensures that data is entered in a timely and accurate manner. Assist with the development and issuance of Form A reports each semester related to remedial instruction. Create and provide a variety of routine and ad hoc management reports as required.
Ability to work with people from a wide variety of socio- economic backgrounds; ability to work with a diverse population of students and staff Previous higher education registration experience highly preferred Knowledge of Microsoft Office and database software Ability to maintain confidential information/ records Ability to communicate effectively verbally and in writing Ability to multitask in a busy environment; ability to meet multiple simultaneous deadlines Skill in extracting and compiling information from database Flexible work schedule able to work some nights and/or weekends to ensure full office coverage. Fluency in English and Spanish preferred
Commensurate with education and experience.
Grants Manager and Writer
Manages College's grant development programs and operations.
Manages grant development activities; writes grants, creates grant budgets and monitors compliance
Assists Director in implementation of grants; works closely and independently with grantors in resolving issues
Conducts prospect research; identifies, analyzes and cultivates potential funding sources
Guides faculty in finding appropriate funding sources based on discipline and/or research interest
Develops and conducts grants-related training with faculty and staff
May manage professional and/or clerical staff
Reporting to the Director of the Grants Office, the Grants Manager and Writer is responsible for strategically seeking out and obtaining funding opportunities that align with the college's mission and strategic goals; Proactively monitoring federal, state, and city agencies as well as corporations and foundations for funding opportunities appropriate for the college and its programs; Working with individual faculty and staff members who seek help in locating funding opportunities for their ideas; assisting faculty and staff with writing and editing grant proposals as well as budget development for grant proposals; Researching targeted funding opportunities that would be of interest to specific college program goals and areas of interest to faculty and staff; Reviewing all budget submissions for accuracy and compliance with Research Foundation and funder requirements; Providing training to faculty and staff on sourcing funding opportunities, grant writing and proposal submission processes. Managing interim and final sponsor grant reports as needed. Developing thorough understanding of the College's mission and strategic goals and translating that knowledge into institutional funding opportunity needs. Ensuring that all proposals submitted are in compliance with rules and regulations related to higher education grants, and meet the terms and conditions of RFPs for which the grants are submitted.
Bachelor's degree and six years' related experience required.
Working knowledge of allowable and unallowable costs for higher education grants. Excellent written and oral communication skills. Highly motivated. Creative thinking skills. Ability to collaborate and interact well with a variety of people and personalities. Knowledgeable about all aspects of creating and editing proposals and budget as well as funding regulations and cost principals for sponsored project. Extremely well organized and detail oriented. Ability to use independent judgment. Works well under pressure. Proficiency in Microsoft Office (Word, Excel, Powerpoint and Access).
Small Business Outreach & Employment Relations Specialist (Academic Program Job Developer)
Provides career development counseling and develops job opportunities for students under the direction of senior management
Oversees job placement activities and services for students; provides training in resume writing, interview preparation, job retention assistance and other job readiness skills
Evaluates student skills and career interests to match with appropriate employers
Works with the business community to identify employment opportunities for students
Compiles and analyzes placement and retention data; prepares statistical reports on program activities
Reporting to Corporate Outreach/Employer Relations Manager, the Small Business Outreach & Employment Relations Specialist will serve as a liaison between ACE and local and regional employers to develop strong employer and industry relationships, and create an employment and internship pipeline for students in ACE and credit programs. S/he will utilize real-time labor market information tools to research the labor market and identify opportunities for placement activities and curriculum development based on that research.
The successful candidate will be responsible for:
Fostering linkages with small businesses in the NYC area; assisting ACE departments, including our Business Services programs, in developing and strengthening industry based partnerships for internships and employment opportunities, in addition to other demands dictated by the changing needs of the College. Cultivating successful relationships with small businesses around all aspects of partnership to include; employment and internship needs, informing curriculum for training programs, providing off site training opportunities for students and participating in strategy meetings. Assisting team of employment specialists with navigating through employment opportunities and referral process with small business partners. Developing and utilizing standard labor market information reports that highlight regional and sector-based employment statistics and trends. Identifying sector-specific small business owners based on labor market information. Utilizing new technologies and social media tools to match small business employers with our qualified job seekers Analyzing labor market information from a variety of sources including specific employer input to make recommendations about training programs in support of ACE's strategic plans and in collaboration with ACE program directors, credit programs, and community and business partners. Administering on-campus recruitment for employment opportunities, initiating and maintaining communication with employer sponsors and scheduling student interviews. Assisting career development staff in developing and improving job readiness protocol and curriculum. Attending and participating in internal and external meetings that lead to the development of new initiatives, helping coordinate activities across ACE programs, expanding ACE's industry partnerships and business supporters, and promoting the College's presence in the community. Representing the Continuing Education division within the College community and externally.
Strong connection with industry based partners in the Queens community and around the New York City area Facility with SQL or a similar database management system. Experienced in producing professional presentation materials. Ability to meet deadlines, manage multiple priorities, and work cooperatively within a team environment. Experience working with a culturally diverse population preferred. Strong social and organizational skills preferred
Salary commensurate with education and experience.
Student Career Senior Advisor
Provides student career assessment and counseling and provides comprehensive career services programs.
Provides employment and career counseling to students; may provide services to alumni
Administers and interprets career and vocational assessment instruments
Prepares and facilities workshops on career development topics such as job search strategies, resume and cover letter preparation, and interviewing techniques
Develops and maintains relationships with employers that can lead to recruitment and hiring at the campus
Assists with planning and presenting career fairs, speakers, employer visits, and other events
Collaborates with faculty and student support service professionals to offer specialized programs and activities
Trains and supervises interns and office staff
Performs other duties as assigned.
Under the supervision of the Director of the Career Development Center, the Student Career Senior Advisor will provide advisement and career counseling services to ACE students interested in making the transition to credit programs.
Duties will include, but not be limited to, the following:
Provides comprehensive academic advisement services to individuals and groups of ACE students who are applying and transitioning to credit programs and guides them through the application process
Counsels students on academic and career related issues.
Collaborating with credit academic advisors to establish and maintain a continuity of advisement services for these students.
Develop orientation and information sessions as well as college readiness workshops for students completing the ACE program who are interested in learning about career and academic options
Partners with academic and student support departments to ensure students connect with available services and programming
Develops reports and data tracking systems for monitoring activities and tracking outcomes
Interacts with program staff of ACE's diverse programs to support the achievement of students' goals;
Utilizes web-based career assessments, labor market information and other occupational research to inform practice and contribute to the development and support of students' career decisions;
Participates in continued professional development activities that support department and personal growth and development
Cultivates and maintains successful professional relationships with ACE department counseling, employment and administrative staff.
MA Degree in Counseling, Social Work, Education, or related field strongly preferred 4-5 years of relevant experience in career counseling, workforce development or direct services case management preferred Comfortable and capable of working in a fast-paced, target-driven direct service environment Excellent oral and written communication and interpersonal skills with a strong customer-service focus Ability to work collaboratively with a wide variety of constituents and adjust to multiple demands and shifting priorities
Commensurate with Education and Experience
There are no job postings in this division.
Chief Diversity Officer
Oversees programs, activities, and initiatives designed to foster a climate that respects pluralism and diversity.
Higher Education Officer
Reporting to the President, the Chief Diversity Officer (CDO) is responsible for overseeing and managing the diversity and compliance staff and activities. Other responsibilities of CDO include, but are not limited to, the following:Investigate complaints asserted under Title VI, VII, IX, Section 504, federal, state and local Disability Law, CUNY policy and under any other law that prohibits discrimination based on a protected status;Serve as Title IX Coordinator, Section 504/ADA Coordinator, and Sexual Harassment Coordinator;Ensures the College's compliance with federal, state, and city regulations and University mandates. This includes preparing memoranda, reports and other written material; planning and coordinating educational and training workshops on EEO issues, policies and procedures, and working with external administrative agencies, compliance audits and initiatives;Collaborates with The Office of Legal Counsel and Human Resources to ensure the College's EEO/OFCCP compliance and other applicable matters;Monitors the recruitment, appointment and retention processes for all faculty and staff positions in accordance with University Bylaws and federal and state laws pertaining to equal employment opportunity and affirmative action;Counsels College's administration, faculty and staff regarding equal employment opportunity and affirmative action policies, procedures and compliance issues and fosters the integration of best practices;Overseas the preparation of internal and external reports regarding the College's equal employment opportunity and affirmative action efforts and accomplishments including the federally mandated Affirmative Action Plan;Serve as Chief Diversity Office Liaison to the City University of New York and attends meeting of The City University of New York Chief Diversity Officer Council.LaGuardia Community College located in Long Island City, Queens, was founded in 1971 as a bold experiment in opening the doors of higher education to all, and we proudly carry forward that legacy today. LaGuardia educates students through over 50 degree, certificate and continuing education programs, providing an inspiring place for students to achieve their dreams. Upon graduation, LaGuardia students' lives are transformed as family income increases by 17%, and students transfer to four-year colleges at three times the national average. Part of the City University of New York (CUNY), LaGuardia is a nationally recognized leader among community colleges for boundary-breaking success educating underserved students. At LaGuardia, we imagine new ideas, create new curricula and pioneer programs to make our community and our country stronger. Visit www.laguardia.edu to learn more.
Bachelor's Degree and eight years' relevant experience required.
Masters Degree and experience in the field of employment law preferredExperience conducting investigations and a record of success in EEO/AA and diversity arenasDemonstrable familiarity with regulatory requirements, laws and guidelines, including OFCCP reviews Excellent interpersonal, analytical and oral/written communication skills essentialProficiency in computer skills: Microsoft Word, Excel, Powerpoint and Access. Familiarity with PeopleSoft a plusDemonstrated ability to work as part of a high level administrative team is vitalPrior experience working in a university setting desirable.
Please attach a cover letter, resume and the contact information for three professional references as one document in rtf, doc or pdf format.
Open until filled. Review of resumes to begin immediately.
Salary range: $79,242 - $98,431
IT Assistant, Level 1 (Provisional)
I.T. Assistants perform entry-level professional work in technology-related disciplines. While areas of specialization vary, typically I.T. Assistants work in areas such as development/programming, communications, technical support, or similar based on the needs of the Information Technology area to which they report. Work tasks include resolving minor technology problems, monitoring activities, and maintaining documentation. They have latitude for independent initiative and judgment, under supervision.
This job is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html
Reporting to the Computer Systems Manager, the successful candidate will:
Access the local CUNYfirst mirror database to produce reports and/or applications of moderate.
Provide development on new workflow applications using Sharepoint in support of campus processes
Provide support for current campus applications
Provide data feeds from the CUNYfirst Mirror for other campus based applications.
Perform process analysis to support requests from campus community.
Support capacity planning and performance enhancement of the college wide SharePoint system to ensure high performance standards and availability.
Monitor SharePoint disk space usage through the built-in SharePoint reports for each site collection and SharePoint trends (e.g. site usage and growth, disk space usage and growth).
Provide instruction to users/site administrators to administer SharePoint permissions for their own files/sites.
Deploy and monitor SQL servers. Improve database operational efficiency (e.g. SQL server mirroring and cluster integration).
High School Diploma, G.E.D., or equivalent
A minimum of six months of full-time experience in a computer or technology-related position. Experience that is more than 20 hours per week and less than 35 hours per week may be counted at 50% of the requirement (i.e., two months of part time experience equal to one month full time experience)
Additional experience and/or education that can be met by ONE of the following: An additional three years and six months of full-time work experience in a computer or technology-related position; an Associate's degree plus 18 months of full-time work experience in a computer or technology-related position; or a Bachelor's degree from an accredited institution
Demonstrated English Language proficiency
A Motor Vehicle Driver's license, valid in New York State, may be required for some, but not all positions.
This title has three levels. To qualify for Levels 2 and 3, additional qualifications, such as education, experience, or certification relevant to the area of specialization are required.
CUNY Job Posting: Information Technology/Technical
New Hire: $41,175* Incumbent: $46,528 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
Assistant Coordinator of Athletics & Recreation (Non Tax Levy)
Under general supervision of the Assistant Director of Athletics & Recreation, the position is responsible for working with a large and diverse, College and community population involving: leadership, management, supervision, and coordination of all Recreation & Fitness Center programs, activities, operations and personnel. Also, responsible for assisting in the planning and preparation of event management, game operation efforts in support of coaches, student-athletes, officials, department support staff and guests as well as intramural management. In addition, it requires collaboration on special events. The position requires a flexible schedule that will include evening and weekend scheduling. Supervise Athletic & Recreation employees including Recreation Assistants, Attendants, Instructors, Event Staff, Team Managers and Federal Work Studies as follows:
Sufficient staffing for all areas, monitor time and attendance for afternoon, evening and weekend staff
Participate in the design, scheduling, advertising, and implementation of the Fitness, Intramurals and Recreation programs.
Assist the Registrar, Director and/or Assistant Director in the NJCAA eligibility & compliance certification of all student athletes.
Request/Obtain/compile NJCAA tracking waivers, official high school and college transcripts and other required documentation.
Monitor, collect, deposit and reconcile appropriate program fees
Oversee the lock/locker system and report missing keys, broken locks, etc. to Assistant Director.
Liaison to other College departments
Report updates on all scheduled repairs to equipment and facility to Assistant Director.
Bachelor’s Degree in related field required, and at least one year of experience in higher education or related fields.
Send cover letter and resume by the above closing
Salary Range: $27,300 – $30,000