Methods and Guidelines
Purchases up to $99,999
May require competitive informal purchasing methods, such as a request for quotes (RFQ). In some cases formal purchasing methods may be necessary.
Purchases over $100,000
Unless utilizing a preferred source or government contract the formal purchasing method is required. The timeline for this process is approximately two to six months. The department must consult with Purchasing to plan the acquisition. The department will be required to submit detailed specifications to the Purchasing Office to start the formal purchasing process.
Consultants/Independent Contractor Agreement (ICA)
An ICA is necessary for contracting consultants. After filling out the document, the department must email the ICA to Purchasing for review and approval. After Purchasing reviews and approves the document, the ICA will be emailed back to the department which must forward the ICA to the consultant to sign and notarize. An original hard copy of the signed ICA is then returned to Purchasing by the department for final signature. A consultant cannot perform services until a purchase order is received from the Purchasing Department.
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