All applications must be accompanied by two types of documentation: evidence of activities and receipts for expenses or, if unavailable at the time of submission, documentation showing estimated prices charged by airlines, hotels, etc. that are listed on official websites. Examples of this evidence include, but are not limited to:
Conferences & Invited Lectures (Domestic & International) - Evidence of Activities—Conference acceptance letter, conference program (copy of page with your panel’s listing; formal invitation for invited lectures).
- Receipts for Expenses—Hotel, travel (air, train, bus, taxi, car), per diem rate for location.
Research or Scholarship, or Creative Endeavor - Evidence of Activities—an invitation or letters requesting and confirming access to the archive or library at which you are conducting the research, or to rare materials housed at the archive or library, in which the nature of your project is indicated; an invitation from the artistic or cultural institution.
- Receipts for Expenses— Entrance fees for museums, institutions, or research sites, or for photocopying materials at archives or special collections, hotel, and travel (air, train, bus, taxi, car); art materials or processes not available at the college.
Attending Workshops Seminars and Conferences - Evidence of Activities—confirmation of registration, program of activities, invitation to attend.
- Receipts for Expenses—Registration fees, hotel, travel (air, train, bus, taxi, car).
Do Not Provide Original Documentation. EDIT only accepts copies! Highlight and label expenses on receipts that are included in your budget. Black out credit card numbers and irrelevant expenses.
Beware that if you are awarded a grant you will need to upload the same (and most likely additional) documentation to your CUNYfirst Travel Expense Report. If you travel by plane, train, or bus, retain your ticket or boarding pass for submission to CUNYfirst as proof of travel.
Note that your affiliation on conference programs or project documents must indicate that you are representing LaGuardia Community College (not simply CUNY or another institution). Highlight your name and the title of your presentation / project on all supporting documents.