This Q&A page addresses some of the most commonly raised issues pertaining to HRPP/IRB Review:
Does My Project Warrant UI IRB Review?
If a study is designed to develop or contribute to generalizable knowledge, and if it involves obtaining information from or about living individuals, the project requires advance UI IRB approval. Such projects include funded and non-funded questionnaire, interview, qualitative, secondary, and experimental research. Pilot projects need review.
In-class exercises done wholly for pedagogical purposes need not be submitted for prior UI IRB review, and institutional research that is not disseminated externally does not require approval. Research conducted by faculty, staff and students needs IRB approval.
What does the IRB look for in an application?
The IRB seeks:
- Research design that's sound, given the proposed use of human subjects in the project
- Equitable selection of subjects
- Balanced risks and benefits
- A thoughtful and comprehensive informed consent process
What steps do I need to take if I want to submit something for the IRB to review?
First, contact your campus HRPP Coordinator email@example.com for any necessary consultation on new and/or existing protocols. Second, review CUNY Policies & Procedures for step by step instructions on submitting a project for review.
What documents and information do I need to include for a new protocol? A continuation request? An amendment?
Please refer to the “Submitting to the IRB” section within the “Policies, Procedures & Guidelines” section of the CUNY HRPP website for submission checklists on the required items for specific submissions. Click HERE.
Where do I submit my application?
You can ONLY submit your application electronically by Logging in to IRB Manager at the link - https://cuny.my.irbmanager.com/
How do I log-in to IRB?
Investigators are to use at their CUNYFirst credentials, “To login using CUNY Login” to IRB Manager.
Who do I contact for a status/update on my study I submitted?
Log in to IDEATE and click on the protocol for which you need a status update.If you still have questions, please contact HRPP Coordinator firstname.lastname@example.org for information regarding your study.
I am a CUNY faculty member with multiple CUNY campus affiliations. How do I affiliate with CUNY campus in my user profile in IRB Manager?
CUNY Faculty must affiliate themselves with their primary campus and submit all human research proposals to the primary campus.
I am a faculty member and would like to conduct research at a CUNY campus other than my own or the one I am primarily affiliated with. Where do I submit the submission package for review?
Researchers must submit their submission packages to the CUNY HRPP office of their primary campus, e.g. “LaGuardia Community College HRPP Office.”
What if I am an adjunct professor?
CUNY adjunct faculty who wish to conduct human subject research as part of their institutional responsibility at CUNY should obtain an approval from their Provost prior to submitting an IRB application. Please complete the form and attach it with your IDEATE submission and Current CV. See CUNY Adjunct Faculty as PI of IRB Application Form.
I would like to conduct research at an outside (non-CUNY) institution, is there anything I should know?
Please contact your campus HRPP Coordinator for guidance on conducting research at non-CUNY institutions. If you are planning research at an international setting or multiple non-CUNY institutions, please refer to the policy on Collaborative Research.
How long does review take?
An Exempt Review takes no more than five business days and an Expedited Review takes about 10 business days. The review process for protocols submitted for Full Review can take up to a month to complete. You should include sufficient time in your research plan as allowance for any IRB-required changes to the research protocol.
I want to administer my study in a language other than English. What do I do?
All consent documents and instruments must be translated. The IRB must certify that the translated documents translate equivalently in English.
I'm working with other researchers on this project. What should I do?
The protocol package in IRB Manager should specify these researchers and their CITI certificates must be attached to the package being submitted for review.
How do I know when my protocol has been approved?
You can check the progress of your submission on your IRB Manager homepage. Once an approval letter has been issued, an email will be sent to you notifying you of this.
My research is finished. Now what?
You must complete a Continuing Review before its expiration date and a Final Report form upon completion to inform the committee about your research. These forms can be completed in the IRB Manager website. This form can be completed in the Ideate website.