CUNY Human Research Protection Program (HRPP) The CUNY Human Research Protection Program (HRPP) is responsible for the protection of the rights and welfare of human subjects in research projects conducted at CUNY or by CUNY faculty, staff and students and RF CUNY staff. CUNY applies the ethical principles and federal regulations to all human subjects research conducted at CUNY or by CUNY employees (faculty and staff) and students, regardless of funding or funding source. The program provides oversight, administrative support and educational training to ensure that CUNY research complies with Federal and State regulations, University policy and the highest ethical standards. The CUNY HRPP comprises of 4 University Integrated Institutional Review Boards (IRBs) and 19 on-site HRPP offices. LaGuardia HRPP Office is one of them.
Please click here for the following information:
All Applications (Exempt, Expedited or Full) should be submitted via loline to the PI's primary affiliation or home campus through. Primary affiliation or home campus is where a PI has his/her full-time appointment.
CUNY Students should submit their applications to the HRPP Office where their faculty advisor has his/her full-time appointment.
IDEATE is being used for all submissions. Submissions include new protocols, continuing reviews, amendments/modifications to an already approved study, research determination forms, final reports, unanticipated problem reports, and protocol deviation forms. If you are unsure about which forms to submit, please contact LaGuardia Community College HRPP Office.
Logging in to IDEATE at the link - https://ideate.cuny.edu
GETTING STARTED: New Users
If you’ve never submitted an application on IRBNet or haven’t submitted an application for at least three years please contact your Coordinator and request that a IDEATE profile be created. Please provide the following information:
a. Name b. Department(s) - (either department, school, or college) c. University status - (staff, student, faculty) d. Primary email address/phone numbers e. Primary work address f. Applicable degrees
2. Once your Coordinator has confirmed that your IDEATE profile was created please log into IDEATE ( www.ideate.cuny.edu) using your CUNY portal credentials. If you don’t remember your CUNY portal Log-in Information please use the password reset function HERE to reset your password.
3. Check your user profile by doing the following:
a. Click on the “Manage” link on the top of the page. b. Then click on “My User Profile” c. Please make sure that all information (Name, Department, University Status, etc.) in your profile is correct. If Name or department is incorrect please contact your HRPP Coordinator to request profile changes.
4. To create a new application please do the following:
a. Click on the “Create New” from the menu bar. b. Then click on “IRB Application”. c. Enter the Protocol Title of your project in the field provided. d. Then Click on the blue Lookup link to select the Principal Investigator e. Once you’ve selected the PI for this study please select Department by using the drop down box. f. Click on Begin Application once all of the above information has been entered.
5. If you are adding key personnel to your protocol that aren’t found on IDEATE and they are CUNY-Affiliated Personnel please email the HRPP Coordinator providing them with the information for each person listed in Step 1.
6. If you need additional information regarding how to submit IDEATE submissions please refer to the help documents link: http://cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures/how-to-use-ideate.html. These documents are proprietary and require a username/password. Please contact your HRPP Coordinator for username/password access to these documents.
GETTING STARTED: Submitting Amendments/Continuing Reviews in IDEATE (Existing IRBNet Projects)
1. IDEATE Log‐in Instructions: All investigators and research assistants must log into IDEATE (https://ideate.cuny.edu/home/) using their CUNY Portal Log‐In Credentials. We have been notified by CUNY Central that anyone with CUNY Portal Credentials can log into IDEATE. Please follow these steps if you have problems logging into IDEATE:
The above instructions should be used by investigators and their research staff for their first attempt at logging onto IDEATE ONLY. Please use instructions below for IDEATE Profile issues.
2. IDEATE Profile Issues: Note that if you can log into the system but cannot create an application, this is likely a profile issue. It is important that your name/department are correct in the system. Note that the department can be listed as your school, department, or college. It is important that your department is correct as this is how submissions will be routed to HRPP Offices in IDEATE. Please check your IDEATE Profile to ensure that all information (Name, Department, etc.) are correct. Check your profile by doing the following:
3. Please make sure that all of your active projects (i.e. expedited/full board projects with current approval/expiration dates) are listed in the Live List (the list of projects in the middle of the page). If active expedited/full board projects are missing please contact your Coordinator.
4. Prior to creating an amendment/continuing review form please contact your Coordinator and request that an Administrative Amendment be created to update age ranges and enrolled participants in the enrollment tab. This tab is locked and cannot be updated by PI’s. The IDEATE protocol cannot be submitted without this information.
5. To create an amendment or continuing review form for an existing project please do the following:
6. Please fill out either the amendment/continuing reviews filling in the missing items in the IDEATE research protocol (i.e. IRB Application).
7. If you are adding key personnel to your protocol that aren’t found on IDEATE and they are CUNY‐Affiliated Personnel please email the HRPP Coordinator with the following information:
If you need additional information regarding how to submit IDEATE submissions please refer to the help documents link: http://cuny.edu/research/compliance/human‐subjects‐research‐1/hrpp‐policies‐procedures/how‐to‐use‐ideate.html. These documents are proprietary and require a username/password. Please contact your Coordinator for username/password access to these documents.
All submissions for IRB review must be made electronically through IRB Net. Click here to access the forms and to link to IRB Net.
Due to the recent change of CUNY-Wide IRB review, the review of protocols will be as follows:
While applying for the CUNY IRB approval, researchers are required to review CUNY Policies and Procedures. CITI Training is part of procedures. To get a certificate: The CITI training is to be completed on the CITI website: https://www.citiprogram.org/
All key research personnel involved in human subjects research must complete the CUNY- required modules of the Collaborative Institutional Training Initiative's (CITI) on-line training in the protection of human subjects (basic course) prior to IRB approval of a new or continuing review application, or an amendment application that request the addition of key personnel.
On-line training certificates will be valid for three years. Key personnel are required to take the CITI training in the protection of human subjects (refresher course) every 3 years following completion of the basic course.
Key Personnel are defined as the Principal Investigator, co-investigators and research personnel who interact directly with human subjects or who have access to private information related to human subjects during the course of a research project. Key personnel also include faculty sponsors /advisors who provide direct oversight of research with human subjects or research using private information about human subjects. **Please note that unless you are conducting Biomedical research, you should complete the CITI HSR-Social and Behavioral Course.
The site can be found from the website of CUNY Policies and Procedures: at http://www.cuny.edu/research/compliance/training-education/citi-training.html
Exempt Research: The determination of protocols that may fall within one of the exempt categories will be reviewed by the campus HRPP Coordinators. Expedited Research: Protocols that fall within one of the categories eligible for Expedited review will be reviewed by the IRB member from the campus where the protocol was submitted. Expedited reviews must be completed by the UI IRB member within a two week timeframe. Usually an Expedited Reviewer reviews each expedited application examining the researcher’s brief description of the study’s objectives, design, and procedures by focusing on identification of subjects, voluntary participation, potential risks and benefits, deception, informed consent, and confidentiality and requests revisions within three weeks. Upon acquiring the revised application, the CUNY UI IRB awards expedited approval that generally endures for one year and which can be renewed through a simple process. Click here to review categories eligible for Expedited Review. Full Board: Protocols that require full board review will be forwarded by the HRPP Coordinators to the IRB Administrators (via IDEATE) and will be placed on the agenda for the next scheduled IRB meeting. All full board applications will initially receive a document review from the HRPP Coordinator but will be forwarded for administrative review to the CUNY UI IRB Administrators. The IRB Administrative Review consists of a document review and regulatory check. Once the initial review has been conducted and the package has been deemed "complete" it will be assigned to primary and secondary reviewers from one of four CUNY UI IRB committees. The CUNY UI IRB will generally meet once a week to discuss full board protocols. Click here for Convened IRB Review. Please review CUNY Policies & Procedures for detailed information regarding review types and procedures.
This Q & A page addresses some of the most commonly raised issues pertaining to HRPP/IRB Review:
Q1. Does My Project Warrant UI IRB Review?
A: If a study is designed to develop or contribute to generalizable knowledge, and if it involves obtaining information from or about living individuals, the project requires advance UI IRB approval. Such projects include funded and non-funded questionnaire, interview, qualitative, secondary, and experimental research. Pilot projects need review. In-class exercises done wholly for pedagogical purposes need not be submitted for prior UI IRB review, and institutional research that is not disseminated externally does not require approval. Research conducted by faculty, staff and students needs IRB approval.
Q2. What steps do I need to take if I want to submit something for the IRB to review?
A: First contact your local/campus HRPP Coordinator for any necessary consultation on new and/or existing protocols. Second, go to the CUNY HRPP website for step-by-step instructions on submitting a project for review.
Q3. What documents and information do I need to include for a new protocol? A continuation request? An amendment?
A: Please refer to the “Submitting to the IRB” section within the “Policies, Procedures & Guidelines” section of the CUNY HRPP website for submission checklists on the required items for specific submissions: http://www.cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures.html
Q4. Where do I submit my application?
A: You can ONLY submit your application electronically by Logging in to IDEATE at the link - https://ideate.cuny.edu
Q5. How do I login to IDEATE?
A: Investigators are to use at their CUNY Portal credentials to login to IDEATE.
Q6. Who do I contact for a status/update on my study I submitted?
A: Log in to IDEATE and click on the protocol for which you need a status update. If you still have questions, please contact your local/campus HRPP Coordinator or for information regarding your study.
Q7. I am a CUNY faculty member with multiple CUNY campus affiliations. How do I affiliate with CUNY campus in my user profile in IDEATE?
A: CUNY Faculty must affiliate themselves with their primary campus and submit all human research proposals to the primary campus.
Q8. I am a faculty member and would like to conduct research at a CUNY campus other than my own or the one I am primarily affiliated with. Where do I submit the submission package for review?
A: Researchers do not need to submit to multiple CUNY campus IRBs, as the new IRB structure covers all CUNY campuses. Researchers must submit their submission packages to the CUNY HRPP office of their primary campus, e.g. “LaGuardia Community College HRPP Office.”
Q9. Are there specific guidelines for conducting research with NYC public schools?
A. Yes. Please refer to the “New York City Department of Education (NYC DOE) IRB Requirements” section from the Policies and Procedures page: http://www.cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures.html
Q10. I would like to conduct research at an outside (non-CUNY) institution, is there anything I should know?
A. Please contact your local HRPP coordinator for guidance on conducting research at non-CUNY institutions. If you will be conducting research at multiple non-CUNY institutions, please refer to the policy on Multisite Research.