DegreeWorks will be unavailable on the following dates for the campuses listed:

Baruch, College of Staten, John Jay, Lehman, & York                     Mar 11 to Mar 14
Brooklyn, City, Hunter, & Queensborough CC                             Mar 12 to Mar 15
BMC, Hostos, Medgar, & Queens                                                                 Mar 13 to Mar 18
Bronx CC, Kingsborough CC, LaGuardia, Guttman, NY Tech, SLU, & SPS  Mar 14 to Mar 19

Stay on Track for Graduation with the Updated DegreeWorks

DegreeWorks, CUNY’s degree audit and advisement tool, has been upgraded. You will notice a significantly different look and feel in this updated version. The updated version is much simpler and more streamlined, with additional features you will appreciate. However, the basic functions of Degree Works remain much the same. The updated user interface provides navigation and accessibility improvements and incorporates a visual card design and automatically scales and arranges card contents to fit the device display in use.

Getting Started with the Updated DegreeWorks

Updated quick guides and instructional materials (for students and advisors) are available for both a general overview of Degree Works and of the popular “What-If” and “Transfer What-if” tools within Degree Works, which allows you to explore other majors, programs, and degrees and explore transfer options.

Student Resources

Student can access DegreeWorks using one of the following methods:

Degreeworks Audit

Full DegreeWorks Video

Introduction

Degree Requirements

What If

What is DegreeWorks What-If

How to: What-If audit

How to print What-If results

Transfer What If

What is Transfer What-If

How to: Campus Name

How to: Transfer What-If audit

How to read the Transfer Audits

How to: Transfer Major/Plan

Viewing Course Equivalencies

Benefits of the Student Educational Planner

Helpful Tips

This section provides a summary of the degree requirements as well as the overall credits required to graduate.

This section displays the status of the Skills Assessment Requirements.

Skill Assesment

General Education or Pathways requirements will display based upon the year of entry into a CUNY school. For details regarding the pathways requirements contact a DegreeWorks liaison/advisor on your campus.

NOTE: If a student holds a prior degree (AA, AS or Baccalaureate) general education/pathways requirements are waived and the following section will not appear in the audit.

Pathways GE

The College Option section shows the college specific requirements that you need to fulfill for your degree. The number of College Option credits is 6, 9, or 12, depending upon the number of transfer credits and whether or not an associate degree has been earned.

NOTE: If a student holds a prior baccalaureate degree, the college option requirements are waived and the following section will not appear in the audit.

The major requirements section lists the specific courses that are required to complete a major.

This section shows elective classes that may be used toward the completion of the degree.

This section is very important in DegreeWorks because it impacts financial aid and therefore the TAP award. The courses in this category are not required toward the degree, according to the curriculum of record, and will therefore trigger a course ineligibility flag in the Financial Aid Certification & Tracking System (FACTS) for financial aid.

NOTE: Each semester please ensure that the course(s) “In-progress” do not fall into this section. If any course(s) a student is currently enrolled in falls into the “Elective Classes Not Allowed” section of the audit, the student must contact a DegreeWorks liaison at their campus in order to reconcile.

This section is a good way to quickly see failed, withdrawn, and repeated courses.

This section shows the classes that are currently in progress.

Press the printer button in the upper right hand corner of the audit. A new window will open, select dimensions and press “Open PDF“. Once you press “Open PDF” a new window will open where you will be given a choice to either save or print an audit.

Notes in your degree audit are used by advisors to make sure that students follow the instructions from their advisement session.  Also it helps students if they need to follow up with any information discussed during their meeting with their advisor. Notes are informational and are not the same as exceptions. This information will be shown on the bottom of your degree audit.

Advisor Resources

Student can access DegreeWorks using one of the following methods:

You may search for a student record by entering the EMPLID and hitting “Enter” key on your keyboard.

Landing Page

Advanced Search:
Locating a student record is easy via the advanced search, just click the “Advanced search” button and enter the student’s EMPLID or name. You may also search by selecting the degree, major, concentration, etc.

Advance search

This section provides a summary of the degree requirements as well as the overall credits required to graduate.

Student Header

Degree Requirements

This section displays the status of the Skills Assessment Requirements.

Skill Assesment

General Education or Pathways requirements will display based upon the year of entry into your CUNY school. For details regarding the pathways requirements contact a DegreeWorks liaison/advisor on your campus.

NOTE: If a student holds a prior degree (AA, AS or Baccalaureate) general education/pathways requirements are waived and the following section will not appear in the audit.

Pathways GE

The College Option section shows the college specific requirements that you need to fulfill for your degree. The number of College Option credits is 6, 9, or 12, depending upon the number of transfer credits and whether or not an associate degree has been earned.

NOTE: If a student holds a prior baccalaureate degree, the college option requirements are waived and the following section will not appear in the audit.

College Option

The major requirements section lists the specific courses that are required to complete a major.

Major Requirements

This section shows elective classes that may be used toward the completion of the degree.

ECA

This section is very important in DegreeWorks because it impacts financial aid and therefore the TAP award. The courses in this category are not required toward the degree, according to the curriculum of record, and will therefore trigger a course ineligibility flag in the Financial Aid Certification & Tracking System (FACTS) for financial aid.

NOTE: Each semester please ensure that the course(s) “In-progress” do not fall into this section. If any course(s) a student is currently enrolled in falls into the “Elective Classes Not Allowed” section of the audit, the student must contact a DegreeWorks liaison on their campus in order to reconcile.Electives Not Allowed

This section is a good way to quickly see failed, withdrawn, and repeated courses.

Insufficient grade

This section shows the classes that are currently in progress.

IP

Press the printer button in the upper right hand corner of the audit. A new window will open, select dimensions and press “Open PDF“. Once you press “Open PDF” a new window will open where you will be given a choice to either save or print an audit.

Print

Exception Type

Description

Substitute Substitute one course for another. A substitution can be applied either before or after the alternate course is taken.
Also Allow Used when you wish to expand the course options available for a specific requirement. In many instances this may be a better option than using the “Substitute” exception. Also Allow can be applied before or after the alternate course is taken.
Apply Here Used when you need to move a course from one area of the audit to another. Apply Here can be applied before or after the alternate course is taken.
Force Complete Forces a requirement to be met when there is no alternate course available for selection. May need to be used in combination with “Remove Course and/or Change Limit” in order to modify total credits.
Remove Course and/or Change Limit Used for partially completed requirements. Similar to a “Force Complete” exception, one or more additional exceptions may be required if credits are modified (either up or down).
Access to Exceptions Tab

Once the student record is loaded, click on the Exception tab located on the navigation bar.

Exception Tab

Expand the section of the audit that includes the course or rule you wish you modify. Select the the specific requirement/rule and click on the “+” button as demonstrated below:

Exceptions 3

Types of Exception Usage

You may select the exception of choice by using the pull down menu. Below is the demonstration of each exception type.

Exception Type – Substitute


Input the course acronym and number that you want to replace, and then the acronym and number of the course that it will be replaced with. Enter a concise description of your action, then click “Add Exception”.

Exception Substitute

 

Exception Type – Also Allow


Input the subject (course acronym) and number that you plan to “Also Allow” to be applied to expand the program requirement. Enter a concise description of your action, then click “Add Exception”.

Exception Also Allow

 

Exception Type – Apply Here


Input the course acronym and number that you plan to “Apply Here” in order to meet to a requirement. Enter a concise description of your action, then click “Add Exception”.

Exception Apply Here

 

Exception Type – Force Complete


Use the “Force Complete” exemption type to force a requirement complete or to waive a requirement. Enter a concise description of your action, then click “Add Exception”.

Exception Force Complete

 

Exception Type – Remove Course/Change Limit


Input the course acronym and number into the “Remove Subject” boxes and/or “Change Limit To” boxes. Enter a concise description of your action, then click “Add Exception”.

Exception remove course or change limit

There are two ways to remove an exception.

Option 1: Click the Exceptions tab on the top navigation bar and scroll to the section where you made the exception. Once you have located the exception, click on the delete button as shown below.

Exceptions Remove

Option 2: In the Exceptions tab scroll down to the button of the audit to the Exceptions card. Click on the radio button in order to select the exception(s). Once you have selected the exception(s) click on the delete button located on the top right corner as shown below.

Exceptions remove 2

When you are in a student’s degree audit and want to add a note (if you have access) please use the following instructions:

1. When in the degree audit, please click on the three dots highlighted and then click on notes

2. Once you click on notes the screen shot below will show up and then select on the blue button that says “ADD A NEW NOTE”.

3. Once you select “ADD A NEW NOTE” the screenshot below will appear, and you can either add predefined notes option from the dropdown or type in a note of your own. Once you write the note click on “SAVE NOTE” and it will appear on bottom of the degree audit. It is recommended that there is a common notes verbiage being used when adding notes.

CUNY IT Help

CUNY IT Help is the first place students, faculty and staff should go to find help and information about CUNY-wide technology applications and services like DegreeWorks.

CUNY IT Help provides the following for DegreeWorks users: